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Where to Send New Quarterly 941 Form?

The IRS Form 941 is used by employers to report quarterly payroll taxes. This includes federal income tax withholding, Social Security and Medicare taxes, and federal unemployment taxes. The form is also used to report any adjustments to these taxes.

Employers can file Form 941 electronically or by mail. To file electronically, employers must have software that is certified by the IRS. The software will generate a file that can be submitted to the IRS through the Electronic Federal Tax Payment System (EFTPS). To submit the form electronically, visit the IRS website and click on the "Submit Forms" button. From there, you will be able to upload the form.

Employers can also file Form 941 by mail. To do this, complete the form and send it to the address listed in the instructions.

The mailing addresses for IRS Form 941 vary depending on the state in which the employer is located.

If your business is located in:

Alabama, Alaska, Arizona, Arkansas, Colorado, Florida, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Mexico, North Carolina, Oklahoma, Oregon, South Carolina, South Dakota, Tennessee, Texas, Utah, Washington, Wisconsin, Wyoming

then the mailing address is:

Internal Revenue Service
P.O. Box 804528
Cincinnati, OH 45280-4528

If your business is located in:

Connecticut, Delaware, District of Columbia, Maine, Maryland, Massachusetts, New Hampshire, New Jersey, New York, North Dakota, Ohio, Pennsylvania, Rhode Island, Vermont, Virginia, West Virginia

then the mailing address is:

Internal Revenue Service
P.O. Box 37008
Hartford, CT 06176-0008

This form is available online through the IRS website. You can also find this form on the PDFliner website. The New Quarterly 941 Form must be filed electronically by the due date in order to avoid penalties and interest.
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How to fill out the Quarterly 941 Form:

  1. The first step is to enter the employer’s identification number (EIN). The EIN is a nine-digit number that is assigned by the IRS.
  2. The second step is to enter the legal name, trade name, and mailing address of the employer.
  3. The third step is to enter the total amount of wages, tips, and other compensation that was paid during the quarter.
  4. The fourth step is to enter the total amount of federal income tax that was withheld from employee wages during the quarter.
  5. The fifth step is to enter the total amount of social security and Medicare taxes that were withheld from employee wages during the quarter.
  6. The sixth step is to enter the total amount of tips that were allocated to the employer during the quarter.
  7. The seventh step is to enter the total amount of paid sick leave, paid family leave, and paid vacation that was earned by employees during the quarter.
  8. The eighth step is to enter the total amount of federal unemployment tax that was paid during the quarter.
  9. The ninth step is to sign and date the form.
  10. The final step is to mail the Quarterly 941 Form to the address listed above.
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Can I File Form 941 by Mail?

To file by mail, the employer must complete the form and mail it to the address listed on the form.

Form 941 must be filed quarterly. The due dates for filing Form 941 are as follows:

  • April 30, 2021 - for the first quarter of the year
  • August 02, 2021 - for the second quarter of the year
  • November 01, 2021 - for the third quarter of the year
  • Januar 31, 2022 - for the fourth quarter of the year

If the due date falls on a weekend or holiday, Form 941 is due the next business day.
Form 941 must be accompanied by a payment for any taxes due. If the employer owes taxes, the payment must be made by check or money order. The payment must be made payable to the "United States Treasury." The check or money order should include the employer's name, address, daytime phone number, and Social Security number or Employer Identification Number. The employer should write the tax period on the check or money order.

You should allow at least four weeks for the IRS to process your return. If you have any questions about the form or the filing process, you can call the IRS at 1-800-829-4933.
New Quarterly 941 Form 2022

FAQ

What are the deadlines for Form 941?

The deadline for filing Form 941, Employer’s Quarterly Federal Tax Return, is the last day of the month following the end of the quarter.

If you are filing for the first quarter of 2021, the deadline to file would be April 30, 2021.
August 02, 2021 - for the second quarter of the year
November 01, 2021 - for the third quarter of the year
Januar 31, 2022 - for the fourth quarter of the year.

Who should fill out a 941 form?

The business owner or someone else in the company who is responsible for payroll should fill out the form. The form should be signed by the person who is responsible for payroll.

Is there any penalty for underreporting taxes?

There's no penalty for underreporting your taxes as long as you pay what you owe. However, if the IRS suspects that you're underreporting your taxes, they may audit you. An audit is when the IRS reviews your tax return to make sure you're reporting your income and deductions accurately. If they find that you owe additional taxes, you'll be required to pay the amount you owe plus interest and possibly penalties.

Should I submit Form 941 along with a payment?

If you are an employer, you are required to submit Form 941 along with a payment for your employees' federal income taxes and Social Security and Medicare taxes. The amount of taxes you withhold from your employees' paychecks depend on the number of their wages and the number of dependents they have.

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